Business File Sharing Administrator’s Guide

Business File Sharing Administrator’s Guide2016-11-30T04:08:29+00:00

Business File Sharing Administrator’s Guide:
What Business File Sharing Can Do For You

With our Business File Sharing you can share folders and files across multiple devices, make those files available for offline access, and share them with other users. You can create as many “Shares” as you want, and give different users different permissions for each Share. You and your users can access files through the easy-to-use web interface, or through a directory that is synchronized online on your Mac or Windows based desktop or laptop, or on your Android or Apple Mobile iOS device.

  • For personal or team use. Make personal files available on all your devices. Very convenient for when you’re on road and working remotely.
  • Unlimited shares. Create shares for different groups of users, departments, or projects. For example, you can create shares for Engineering, Accounting, Finance, Manufacturing, and Executive Staff. Or create shares for Customer 1, Customer 2, or Project 1, Project 2, and so on. And each share can have its own members.
  • Securely synchronize files and folders between your local system and online. From the web interface you can install SYNC onto your Macintosh or Windows-based system and synchronize local files to your online shares. Convenient and easy.
  • Apple Mobile iOS Support. Install the free Synced App for iPhone/iPad by navigating to the web interface or visiting the iTunes store. Through the Synced app you can browse your shares, subfolders, and files, and mark files for offline viewing.
  • Android Mobile Support. Install the free Synced app from the Google Play Store for Android phones and tablets. You can browse shares, sub-folders and view files, and flag files offline viewing.
  • Security. Unlike free or bulk file sharing services, this service is secure, all access is encrypted, backed up, and protected from prying eyes. Your information belongs to you, and is not indexed by search engines.

Features and Capabilities

  • Dashboard
  • Account Management
  • Guests
  • Manage Access by Machine
  • Manage Shares
  • Create and Manage Backups
  • Check Recent Activity Logs
  • Generate and Email Usage Reports
  • Configure Key Settings

 

Getting Started

Before you can log in Luminys must first set up your organization. We will need you to provide the following:
  • Your logo
  • List of users, their email addresses, and optionally passwords
  • List of shares (folders that should be shared, like “Clients”)
One we finish configuring your organization, you can log in, modify settings, set up your users, and start synchronizing!

Important Navigation Tip

As an administrator, you can toggle between the File View (what your normal users see), and your Administrator view by using clicking the Organization link and the My Files link located in the black menu bar above your logo.

Downloading Agents

In the top right corner of every user’s web interface is a link to download the app required for your system. Agents are available for Windows, Mac, Android (if on an Android device it will take you to Google Play for a free download), and iOS for Apple iPhone/iPad devices (if on an iOS device, this link will take you to the iTunes store for a free download).

Dashboard

When you first log in as an administrator, you will see the Dashboard. The Dashboard summarizes disk usage, bandwidth utilization, recent user activity, and a snapshot of number of users, folders.

Account Management

As an administrator you can view accounts, edit individual account settings (e.g., name, email address, reset passwords), check user utilization, and delete access to shares.

To add a new user account you must email Luminys support.

Guests

When you add a guest, you can later right-click on files and folders and share with Guests. Guests do not count against your total number of users

Managing Machine Access

You can control individual machine access. You can throttle bandwidth utilization by time of day, and you can even delete files remotely synced on user devices.

Managing Shares

Shares are folders that are shared among one or more users. Create new shares and add users by clicking New Team Share. To the right of the share name you will see buttons that respectively allow you to Browse the share (folder icon), add/remove users (people icon), edit the share properties (pencil icon), and delete the share (x icon).

Backups

When machines are attached to the system, you can back up their contents. This can be useful if you need a snapshot of a user’s data before disabling access.

Recent Activity

Review activity, create alerts for numerous conditions such as disk utilization, file deletions, and user events.

Reports

You can create and email custom reports that cover storage, bandwidth, activity, file storage by file type, and much more. You can save these report templates and produce reports on demand.

Settings

The settings tab lets you configure general settings, policies (e.g., illegal file types), email notifications, public service announcements, and branding options.
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